

SENIOR COMMERCIAL MANAGER/ COMMERCIAL MANAGER /BID MANAGER
Bids and Procurement:
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Creates, coordinates, and formats pre-qualification documents for the clients and develops supplier registration online.
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Reviews the Request For Proposal (RFP) and prepares the project brief (i.e., BUA, GFA, program, required disciplines, etc.)
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Prepares all required documents for the tender submission using InDesign for the potential project and client.
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Develops preliminary program using MS Project when required.
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Invites sub-consultants to submit fee proposals when required, track responses, and coordinate receipt to be incorporated into the client submission.
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Modeling/drafting the financial proposal for each potential project to be reviewed by the Executive Director.
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Coordinates the requirements with stakeholders and manages deadlines.
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Responsible for creating, coordinating, and formatting both Financial and Technical Proposals.
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Assists in managing the overall proposals action list in coordination with the Senior Management Team.
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Writes and edits new content as and when required.
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Ensures all documentation is consistent with the company’s branding guidelines.
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Issues proposals to Clients before the Clients’ specific deadlines.
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Preparing and compiling the responses to Post Tender Clarifications, attending the PTC meetings (as and when required) in coordination with the Executive Director and Senior Management.
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Prepares simple fee proposals for potential projects and clients within the company templates.
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Records all submitted tenders and proposals.
Contract Administration:
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Reviews the principal contract provided by the client before forwarding it to the Executive Director for final checking.
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Prepares and issues the Letter of Award/Sub-Consultancy Agreement to all selected sub-consultants in coordination with the Project Lead.
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Organizes variation orders/change orders for all additional work in the project.
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Ensures that all needed disciplines (sub-consultants) are being anticipated and negotiated for the awarded projects.
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Responsible for negotiating sub-consultant’s proposals / quotations.
Commercial Responsibilities:
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Managing the commercial department and assigning tasks to all team members.
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Directly reporting to the Executive Director of the company daily.
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Monitors and generates the project cash flows and ensures that all disciplines are within the project budget.
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Responsible for reviewing and approving incoming and outgoing invoices for clients and sub-consultants.
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Direct contact with the sub-consultants related to commercial matters.
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Manages schedule of payment for both client and sub-consultants. Notifying the accounts team for stages that can be invoiced.
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Supports all other departments with the commercial process and related issues.
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Coordinates with the service provider to supply us with the needed resources to complete the project.
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Coordinates with the broker for our insurance renewal and prepares the required documents (i.e., Professional Indemnity, Public Liability, Property All Risk, etc.)
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Attends and prepares minutes of the meeting for a project update every two weeks.
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Perform other duties as requested and delegated by the Executive Director and Senior Management Team.
Qualifications:
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Bachelor’s Degree in Civil Engineering.
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10 to 15 years of engineering management experience.
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Leadership skills, as well as the ability to work well within a team of other professionals.
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Organizational, project management, and planning skills, including the ability to juggle multiple tasks.
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Excellent computer skills and proficiency in Excel, Word, Visio, Ms. Project, InDesign, Outlook, and Access with a high level of communication skills both verbal and written.
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Excellent interpersonal skills and a collaborative management style.
Interested candidates may send their CV to careers@studioi.ae
Please put SENIOR COMMERCIAL MANAGER/ COMMERCIAL MANAGER /BID MANAGER as the subject of your application